Billing and Administration Coordinator

Number of positions available: 1
Starting date: As soon as possible
Workplace : Victoriaville, QC
Publication date : 2026-05-12 16:31:26
Work shift : Day
Salary : According to experience
Employment status : Permanent, full-time
Number of hours per week : 40 hours

Job description

Reporting to the Vice President of Finance & Technology, the Billing and Administration Coordinator will be responsible for ensuring the efficient, structured, and proactive management of billing and collections activities. The incumbent will also be responsible for tracking various administrative files, supervising the billing and administration team, and will be involved in the organization’s numerous digital transformation projects.

More specifically, the Billing and Administration Coordinator will be responsible for:

  • Supervise, organize, manage, and support the professional development of accounts receivable technicians and administrative assistants;
  • Oversee the preparation, approval, and issuance of customer invoices;
  • Ensure compliance with contracts, purchase orders, withholdings, payment terms, and project-specific requirements;
  • Monitor accounts receivable, past-due balances, and files requiring special attention;
  • Prioritize collection efforts based on risk levels;
  • Communicate with customers to clarify billing discrepancies or issues;
  • Collaborate with project managers and operations teams to resolve disputes, extras, credits, and adjustments;
  • Ensure comprehensive, rigorous, and structured documentation of customer follow-ups;
  • Implement, manage, and apply the credit investigation process;
  • Provide occasional support for the administrative closure of projects;
  • Participate in the preparation of work in progress and intercompany billing;
  • Oversee and make decisions regarding debt protection measures (guarantees and legal mortgages);
  • Contribute to the improvement of processes, monitoring tools, and management reports;
  • Monitor site memos and foreman reports;
  • Actively participate in the company’s digital transformation projects;
  • Support the finance department;
  • Perform any other related tasks.

Skills sought

  • Relevant experience in billing, accounts receivable, credit, or collections;
  • Experience supervising or coordinating a team;
  • Proficiency with Microsoft 365, particularly advanced Excel; knowledge of ERP systems (Maestro) and the Power Platform (Power BI, Power Apps, Copilot);
  • Knowledge of the construction industry is a plus;
  • Excellent command of spoken and written French;
  • Functional English (partially English-speaking clientele).

Training required

  • Associate’s degree or relevant training in accounting, administration, finance, or a related field.

Qualities sought

  • Strong organizational skills, independence, professional rigor, and the ability to see the big picture;
  • Ability to manage multiple projects simultaneously and set priorities;
  • Excellent judgment and strong problem-solving skills;
  • Excellent communication skills, both verbal and written;
  • Proficiency in customer follow-up and a constant focus on service quality;
  • Collaborative leadership and strong teamwork skills;
  • Strong interest in the continuous improvement of work methods and processes.

Join the team of professionals at Armatures Bois-Francs to discover the benefits of a stimulating job within a company that values ​​the work of its employees, trains them and respects them! It also means working for an important pillar in the world of construction.

Come meet us and become a Steel Legend yourself!

Apply to this position